A Program captures revenue and expenditures for functional activity. Program is one of the four driver worktags.

A Program is anything that is not a Gift, Grant, or Project. Programs capture transactions for funds such as general university, special appropriation, auxiliary operations, and fee for service activities.

Types of Programs:

  • Campus Organization - All student organizations are classified as campus organizations in Workday. Campus organizations require an identical cost center. All campus organization programs must use the BU40 Campus Organization business unit. 
  • Fee for Service - Fee for Service programs should never be classified as Auxiliary.
  • PIIN Program (PI Incentives) - These programs capture incentives, such as F&A payments, that each principle investigator receives for grant-funded research. Typically, there is a 1:1 relationship between each individual PI and a PIIN Program, regardless of the number of grants the PI has been awarded.
  • General - Any Program that is not a Campus Organization, Fee for Service, or PIIN Program.

All driver worktags are assigned the following default related worktags:

Programs are sometimes used in conjunction with Internal Service Providers.

Programs follow these naming conventions:

  • Regardless of program type, all program IDs begin with the prefix PG followed by six numeric digits (PG100021).
  • The Program ID code must be included in the Program name.
  • Program names must include the abbreviation of the associated ISU Resource Type and Business Unit as a suffix.
  • Example Programs in Workday:
    • PG100067 Women's Basketball - ATHLTC - ATH
    • PG100081 Student Legal Services - AGOTH - DSO
    • PG100274 Off Campus Housing - RESDIN - RESH

Programs are assigned to one of the following top-level hierarchies.

Program Hierarchy Description Hierarchy Business Owner
Fringe Re-Direct Programs The Fringe Re-Direct Programs hierarchy includes programs that have fringe benefit restrictions. This hierarchy is used during the monthly fringe benefits re-direct allocation process. Tina Cowles, Associate Controller
Delivery Fee The Delivery Fee program hierarchy includes all programs used by the Provost's Office to earmark delivery fee programs that require the Online Learning Delivery Fee department detail code (DD13838). Validation rules configured on this hierarchy require all programs assigned to it to use DD13838 as a default related worktag.

Siti Sabtu-Schaper, Business Systems Analyst, Provost's Office

 

Anyone can request a new Program by submitting the following requests through Workday:

  • Fee for Service
  • New Campus Organization
  • New Program (general use programs)
  • New PIIN Program
  • PIIN Program Changes

Visit the FDM Workday Requests and Updates page for more information on this process. Your request is routed to the Workday Finance Data Governance Operational Committee, which maintains sole review and approval authority over requests for Program creation and maintenance.

Visit the Worktag Inactivation Procedures page for guidance on how to request worktag inactivation.

  • ISU View Programs - This report returns a complete list of all Programs in Workday and includes each Program's related worktags, Business Unit and Cost Center Managers, and if applicable, Assignee, Department Detail, Accession Number, and Field Number. Optionally, you can select worktags and/or specific Programs to narrow your search results.

  • I need a principle investigator (PI) record, which PIIN Program request should I use?
    • While PIs and PIIN Programs are related, they are not the same thing. If you need to be set up as a principle investigator, contact the Sponsored Program Accounting office.
  • How are campus organization programs different than other types of programs?
    • Campus organizations are synonymous with student organizations. Campus organizations are prohibited from using university funds or cash. Each campus organization is required to raise their own funds for their activities. As such, each campus organization receives its own dedicated cost center, which enables members to view financials for their own organization and not for the university at large.