Gift

A gift captures a specific funding source (donor contribution) to endowed gifts (EG) and spendable gifts (SG). Gifts are equivalent to ISU Endowment (as pooled gifts) and ISU Foundation Parallel Accounts (as spendable gifts). Gifts should be established at the level required for tracking spending against contributions. Gift is one of four driver worktags.

The ISU Foundation initiates the creation of spendable gifts by sending requests to the Controller’s Department.

Examples: EG3001364 FW Miller- ISU, SG2700310 Roy J. Carver Co-Laboratory Operating Fund

All driver worktags require the following default related worktags:

Gifts follow these naming conventions:

• Bond Fund IDs begin with the prefix BF followed by seven numeric digits (BF1234567).
• Endowment Gift IDs with the prefix EG followed by seven numeric digits beginning with 3 (EG3456789).
• Operating Gift IDs begin with the prefix OG followed by seven numeric digits (OG5678901). 
• Spendable Gift IDs begin with the prefix SG followed by seven numeric digits (SG7890123). Spendable Gift IDs are the same as the ISU Foundation account number.
• Sometimes, the Gift year is included at the start of the Gift name in Workday.
• Gift Codes must be included with the name of the Gift.
• Examples of Gifts in Workday:
  • BF0000004 2009 Dormitory Refunding Reserve Fund
  • EG3040061 Caldwell Chair Biotechnology FD04
  • OG0000003 Diversified Portfolio
  • SG0100008 Gene A. Futrell Fellowship

Gifts are assigned to one of the following top-level hierarchies.

The ISU Foundation typically initiates new gift requests. The Workday Finance Data Governance Operational Committee maintains sole review and approval authority over requests for gift creation and maintenance. If you would like to request a new gift or maintenance to an existing one, please contact the Operational Committee.

Occasionally a gift's cost Center must change, which requires the creation of a new gift and assignment of the new cost center and other default related worktags. The Operational Committee will only consider cost center change requests from the ISU Foundation. 

Visit the Worktag Inactivation Procedures page for guidance on how to request worktag inactivation.

• ISU View Gifts - This report shows all gifts in Workday and each of their related worktags, Business Unit and Cost Center Managers, level 3 and 4 cost center hierarchies, and if applicable, the assignee, accession number, and/or field number. Optionally, you may select one or more gifts or worktags to narrow your search results.
• ISU Spendable Gift Balance for Obligations & Commitments - This report returns all gifts and their net obligations and commitments that meet your search criteria. You are required to select an organization and accounting period. The Foundation Gift hierarchy and current accounting period are selected by default.
• Find Gifts - This report shows all gifts in Workday and their gift types and gift classifications. If applicable, it also shows the primary purpose, alternate purpose, and investment pool for the grant. Optionally, you may select one or more gifts, gift classifications, gift purpose, and/or gift type to narrow your search results.
• Navigate Gift Hierarchy - This report shows an organization chart of gift hierarchies where you can see parent and subordinate gift hierarchies and how they roll up into one another. You must select a gift hierarchy when prompted.
• View Gift Hierarchy - Use this report to view a gift hierarchy's details, including its direct superior/parent hierarchy, immediate subordinate/child hierarchies, assignable security roles and role holders. You must select a gift hierarchy when prompted.

Please direct all Gift questions to Shelley Dehart at the ISU Foundation.

Find more information about gifts, other worktag types, and worktag-related tasks and processes in the Finance and Planning knowledge base.

• Workday Finance: Find Worktags
• Workday Finance: How Do I?